This position is responsible for the timely and accurate processing and payment of vendor invoices, check requests, recurring rents or other recurring payments, as well as employee expense reimbursements. Should be able to reach out across functions for timely approval of invoices.
The Accounts Payable Specialist will ensure that all payments are properly coded to the general ledger, properly authorized for payment in accordance with the Company’s approval matrix and properly supported with sufficient documentation, including invoices, receipts, contracts, leases, etc., as applicable.
This position is also responsible for maintenance and amortization of prepaid expense items, annual 1099 Misc. and 1099 NEC reporting, and sales and use tax requirements related to vendor invoices.
The Accounts Payable Specialist will assist with maintaining and updating of the Accounts Payable policy and procedures, will assist with providing explanations for the monthly/quarterly expense analytics and variance analysis and will assist in ensuring that proper accruals are recorded for unrecorded liabilities.
The Accounts Payable Specialist will support the Accounts Payable manager in maintaining, updating and utilizing the Company’s accounts payable systems and workflows and with the timely and accurate integration of accounts payable, prepaid expense and accrual entries into the general ledger.
The Accounts Payable Specialist will maintain the fixed asset register and rollforward schedules along with all the required back up and depreciation schedules. Ensure it is in accordance with the fixed asset policy.
This position will also be responsible for performing all accounts payable activities in support of the identified internal control procedures and pull all required back up support as requested by auditors.
· Associate Degree or higher preferred or relevant work experience
5+ years of related accounts payable processing experience, preferably in a publicly environment
Knowledge of and experience using accounts payable and expense reimbursement systems and workflows and the integration with other accounting systems
Excellent knowledge or background of accounts payable and expense reimbursement policies and procedures, including expense analytics, unrecorded liability accruals and general ledger coding/allocation
Comprehensive knowledge of 1099 Misc. and 1099 NEC reporting requirements
Comprehensive knowledge of sales and use tax rules and requirements related to vendor invoices/payments
Knowledge of prepaid expense management and amortization
Knowledge of fixed asset and depreciation procedures
Strong verbal and written communication skills
Strong analytic & Detail oriented
Should be able to work with other functions in seeking invoice approvals and providing them necessary support as required.
Strong all-around technical skills, including but not limited to, MS Office products
Ability to work in a fast paced, demanding, and rapidly changing environment
Ability to prioritize competing priorities in a logical manner
Nice to Haves:
Undergraduate degree from accredited university in account or finance or equivalent experience
Knowledge of accounts payable workflow implementation
Knowledge of U.S. GAAP
Knowledge of Accounts Payable and employee expense reimbursement systems and workflows